Box

Browse, upload and share files stored in Box.

카테고리: 생산성 및 문서
설정: 4단계
도움 되는 업무: 2AI 역할

What ProhostAI can do with Box

Once Box is connected, ProhostAI works with it in plain language, inside the permissions the connected account already has.

Read
Find a document
Search the folders the connected account can reach, without knowing where something was filed.
“Find the current insurance certificate for the Harbour building.”
Read
Answer from its contents
The AI opens the file and replies from what it says, so terms and policies are quoted rather than remembered.
Create & update
Upload into the right folder
File a document where the correct access rules already apply.
“Put this signed form in the owner documents folder.”
Create & update
Share a link
Create a Box share link for someone who needs a specific document.

Box 소개

Controlled storage, conversational access.

Teams choose Box when who-can-see-what matters — owner agreements, insurance documents, anything with a retention rule attached. Connecting it lets ProhostAI work with those files while your existing permissions keep doing their job.

Box tends to show up in property businesses that answer to somebody: a fund, a group of owners, an insurer. The appeal is control — granular permissions, audit trails, retention policies — and that control is exactly why nobody wants a second copy of everything living somewhere else.

Connecting Box avoids that. ProhostAI reads files in place, through an account whose permissions you already decided, so a document nobody is supposed to see stays unseen. Ask for a policy or an agreement and the AI opens the file it is allowed to open and answers from it.

New documents go back the same way. A signed form, a contractor invoice, a report the AI produced — filed into the folder that already has the right access rules on it, rather than into an inbox somebody has to sort later.

도움 되는 업무: 지식, 운영

Setup

Box connects through OAuth, so ProhostAI never sees your password and an administrator can revoke access at any time.

Open ProhostAI and go to Settings → Connections.
Search for Box and select Connect.
Sign in to Box and approve the permissions on the Box consent screen.
Ask for one of your documents to confirm the connection works.

Good to know

ProhostAI inherits the permissions of the account you connect. It cannot see a folder that account cannot see, which makes the connected account the control you tune.
Because that is true, connect an account whose access matches what the AI should be able to discuss — not necessarily an administrator’s.
Files are read on request rather than copied, so retention and versioning stay Box’s job.
In enterprise tenants, an admin may need to approve the application before the connection can be completed.

Box에 대한 질문

Does ProhostAI respect our Box permissions?

Yes. It works through the account you connect and can only reach what that account can reach, so folders it has no access to remain invisible.

Which Box account should we connect?

One whose access matches what the AI should be able to discuss. Connecting a full administrator gives the AI administrator-level visibility, which is rarely what you want.

Does connecting Box copy our files elsewhere?

No. Files are read in place on request, so retention, versioning and audit stay with Box.

Can ProhostAI upload documents to Box?

Yes, into the folders the connected account can write to — which means new documents land with the access rules that folder already carries.

How do I disconnect Box?

Open Settings → Connections in ProhostAI and disconnect it, or have an administrator remove the app from your Box account settings.