Expenses

About Expenses

Helps with: Finance, Analytics

Key benefits

• Expenses with a home

  Amount, vendor, category, date, receipt, and the property it belongs to — so a cost is attributable later, not just recorded.

• Recurring expenses

  Set costs that repeat daily, weekly, monthly, or yearly, with an end date or an occurrence count, and pause them without deleting their history.

• An attention queue, not a backlog

  Bank and card transactions arrive with a suggested category and property, ranked by confidence, and you accept them one at a time or in a batch.

• Rules you teach once

  Tell it to always book a merchant a certain way and past matches are covered too; cleared small charges matching a rule can post without asking.

• Card spend included

  Corporate card transactions classify the same way as bank activity.

• Your books, not a second set

  Map your properties and categories to your accounting structure once, then new expenses push to QuickBooks or Xero automatically.

• Profit and loss

  Revenue, expenses, and net by property or by month, with revenue broken into nightly rate, cleaning fee, fees, tax, and discounts — downloadable as CSV.

• Payouts reconciled

  Channel deposits are matched to the reservations they cover, with the reasoning shown, so an unexplained deposit doesn't sit in the ledger.

• A month you can close

  A checklist covers transactions explained, expenses categorized, connections healthy, and syncs clean — then the month is finished, and reopenable if something lands late.

• Automatic from operations

  A completed cleaning can create its own expense, so field work reaches the books without a second entry.

How it works

• The attention queue

  Everything waiting on a decision is in one place, with a suggestion and a confidence level on each item. High-confidence suggestions can be accepted in bulk; the rest you change first. Accepting one offers to make it a rule.

• Rules you teach once

  A rule matches plain text in a merchant name and books that merchant to a category, optionally to a property. If a merchant serves several properties, the rule covers the category only rather than guessing the property.

• Push to your books

  Connect QuickBooks or Xero and map your workspace onto their structure — classes, tracking options, expense categories — with suggested matches you confirm. Auto-push then keeps new expenses flowing without a monthly export.

• Close the month

  The close checklist tells you what still needs to land before a month is done, links straight to whatever is blocking it, and records the month as complete when it's clean.

Works with

• Plaid and RampThe bank and card feeds the attention queue works from.
• QuickBooks and XeroWhere mapped expenses are pushed.
• 🧹✅Cleanings and TasksField work that creates its own expenses and vendor payments.
• 💰EarningsThe revenue side of profit and loss.
• 🏢OwnersCosts charged against an owner's properties, and their cash summary for the period.